Transfer of shares

Dividend

Change of address

Nomination

Demat

Loss of Share Certificate

Request Dividend via ECS

Change of Signature - Click to download form

Transfer of Shares

The shares for transfer may be lodged with Registrars & Share Transfer Agents, M/s Link Intime India Private Limited, C-13 Pannalal Silk Mills Compound, Bhandup (West), Mumbai 400 078(“RTA”). The original share certificates along with the share transfer deeds (duly filled in, executed and stamped by franking/ affixing share transfer stamps @ 0.25% of the market value on the date of execution of the transfer deed) and photocopies of PAN cards of the transferee(s) needs to be sent to our RTA as the address given above.

All shares sent for transfer in physical form are registered by the RTA within 30 days of receipt of the documents, if found in order. Shares under objection are returned within two weeks.

In case of non-receipt of response from the RTA within 35-40 days of lodging the transfer request, you may contact them with details of documents to find out the current status of shares.

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Dividend

In accordance with the provisions of the Companies Act, 1956, the unclaimed amount of dividends for and upto the financial year ended September 29, 1995 have been transferred to General Revenue Account of the Central Government. Shareholders who have not encashed dividend warrants for the period prior to September 29, 1995, are requested to claim the amount by submitting an application in Form No. II to the office of the Registrar of Companies, Hakoba Compound, 2nd Floor, Dattaram Lad Marg, Kala Chowkie, Mumbai 400 033.

To avoid the incident of fraudulent encashment of the warrants, members are requested to intimate the Registrar and Share Transfer Agents of the Company under the signature of the Sole/First joint holder the following information so that the Bank Account Number and Name and Address of the Bank can be printed on the Dividend Warrant, if and when issued :

a) Name of Sole/First joint holder and Folio Number
b) Particulars of Bank Account viz.
i) Name of Bank
ii) Name of Branch
iii) Complete Address of the Bank with Pin Code number
iv) Account type, whether Savings or Current Account
v) Bank Account number allotted by the Bank.

"If you have lost/misplaced your Dividend warrant and seek to obtain a duplicate dividend warrant, kindly print the below given Indemnity bond on a Rs.100/- stamp paper and send the same to our RTA i.e. MCS Limited."

Click here for the form.

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Change of Address

The change in address is effected on receipt of written request from the members. The request should be signed by all the holders, and the signatures must tally with the specimen signatures recorded with RTA. The change in address is effected within a period of 20 days and confirmed by sending a postal intimation to the shareholders. Members holding shares in dematerialized form are requested to intimate change in their addresses to their DPs.

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Nomination

Shareholders desirous of making nominations on their shares may send a duly filled and signed Nomination Form no. 2B, and forward it to the Company’s RTA for incorporating the same in our records.

Click here for the form.

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Demat

Trading in Equity Shares of the Company is permitted only in dematerialisation form w.e.f. April 05, 1999 as per notification issued by the Securities and Exchange Board of India (SEBI).

In view of this, all the shareholders having shares in physical form are advised to get their shares converted into electronic form. The procedure for dematerialisation of shares is as under:.

1) Open a demat account in the name(s) of shareholder(s) with any of the Depository Participants (DP).

2) Surrender the original share certificate to the DP together with duly filled & signed Demat Request Form.

3) Confirm with DP the credit of shares to your Demat Account.

All requests for dematerialization of shares are processed and the conformation is given to the respective depositories i.e. National Securities Depository Limited (NSDL) and Central Depository Services Limited (CDSL) within 15 days.

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Loss of Shares

In case of loss of physical share certificates by the holder, the following documents are required to be executed:

1) A photocopy of the FIR.

2) An Indemnity Bond executed on Non-Judicial Stamp Paper of Rs.200/- OR Affix Special Adhesive Stamps, and witnessed by one surety duly verified in the presence of First Class Executive Magistrate or a Notary Public.

3) An Affidavit executed on Non-Judicial Stamp Paper of Rs.100/- duly verified in the presence of First Class Executive Magistrate or a Notary Public.

4) Form signed by the Surety in the presence of a Bank Manager.

5) A demand draft for Rs.1000/- payable in favour of ‘Procter & Gamble Hygiene and Health Care Limited’, payable at Mumbai towards proportionate cost of advertisement to be given in the newspaper.

On receipt of the required documents, the duplicate share certificate will be issued to the shareholder(s)/purchaser(s) after giving a public notice in the newspaper, provided nobody objects to the same within the time stipulated in the public notice. With a view to minimize the expenses on advertisement, the public notice for issue of duplicate share certificates is issued when the company has around 10-12 requests for the same. As a result, this entire process can take upto 4-5 months.

Click here for the form.

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Request Dividend via ECS

Under this mechanism, the dividend is electronically credited to the investor's bank accounts and the company as well as investors are immensely benefited as the process of issue of physical dividend warrants is done away with. This avoids a lot of hassles like loss/fraudulent interception of dividend warrants during postal transit.

The mandate form for opting to receive dividends through ECS may be filled and signed and forwarded to the Company's RTA.

Click here to request dividend via ECS.

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